Before you start creating your forecasts, scenario planning and viewing reports, why not take a look at our Insight overview so you are familiar with everything the software offers?
Once you have followed the instructions in our set-up wizard, the first thing you will see when set-up and logged in, is the dashboard.
The dashboard is where you can see all your key business indicators at a glance, without having to delve into data-heavy reports. You can view performance, trends and cashflow indicators, with each component telling you something about how your business is performing.
The colour coding system on the cashflow tab of the dashboard will help you understand if there are any business issues that need to be looked at and addressed.
The next tab along is 'Forecast'.
This is where you can create and view your profit & loss, balance sheet and cashflow forecasts. The default sub-tab when you open this tab is profit & loss, but you can navigate around your forecasts easily by clicking on the sub-tab menu items beneath your main Insight tabs.
Moving on from the Forecast tab, we then go to the 'Actuals' tab.
This is where you can import your actuals data (either manually via Excel, or through API syncs with Xero and Kashflow).
We developed the actuals section to enable to you track performance against forecast to give your data a deeper meaning.
You can upload actuals data for both your profit & loss and balance sheet.
Then, we move on to the 'What If' tab.
This is where you can view your cashflow situation in a monthly, weekly or daily view.
- The blue bars represent the current cashflow
- The orange bars represent the 'what if' cashflow (the conditions applied and their effect on business performance)
- The dotted green line is the overdraft limit so you can see if you are within your limit or exceeding it
You can add conditions like:
- What if I increased sales from client A by 25%?
- What if I increased payment days for my trade creditors?
- What if I decreased my designer's salary by 10%?
You can add, edit and remove conditions as you need to, and you can download your what if graph.
Following 'What If', comes the 'Reports' tab.
This is where you can view forecast reports, forecast assumptions and management reports.
You can view them at detailed or summary level, and it's possible to specify date ranges.
You can export all reports to Excel so you have a copy on your desktop and can send to key stakeholders.
Settings is the last of the main tabs. This is where you can manage different aspects of your Insight account.
In 'settings' you can:
- update your company details
- manage the default payment terms
- Add or edit VAT settings
- Change your account settings like email address and password
- Add and delete users
- Manage your subscription (upgrading/downgrading/cancelling)
- Manage staff settings such a payroll and pension dates
- Update the finance system you are using in Actuals
Along to the far right of the main menu are two smaller menu items. On the furthest right is the logout button.
The other is 'Forecasts'. This is where you can add new forecasts if you are working on more than one. You can also set the active forecast in this section to determine which of your forecasts you would like to work on.